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Artificial intelligence (AI) tools and services

Ontario Tech University is committed to the responsible, secure and ethical use of artificial intelligence (AI). Information Technology (IT) Services supports approved AI tools and platforms that have been reviewed through university processes to help protect institutional and personal information. 

The university provides access to approved AI tools and services that support productivity, communication, learning, research and administrative work. Approved AI tools have undergone appropriate privacy, security, procurement and risk review processes. Features, licensing and availability may vary by tool and user group.

Note: Employees should use only approved, university-supported AI tools for university work.

Currently supported tools

Additional tools may be added as they are reviewed and approved.

Microsoft Copilot Enterprise version

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Microsoft 365 Copilot (licensed users)

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Google Gemini Enterprise version

FAQs

  • How do I use AI tools safely?

    When using approved AI tools:

    • Sign in using your Ontario Tech account and ensure enterprise data protection applies to your chat.
      • In Microsoft 365, look for this symbol in the top-right corner of the Copilot chat screen.
      • In Gemini, look for the word “Edu” under your name in the bottom-left corner.
    • Follow university privacy, security, data handling and information management requirements.
    • Review and validate AI-generated content before using, sharing or publishing it.
    • Do not use personal or consumer AI accounts for university business involving personal, confidential or sensitive information.
  • What if a tool I want to use isn't available?

    If the AI tool you want to use is not currently approved or supported, it must be reviewed before it can be used for university business.

    To request a review of a new AI tool, contact IT Services at itservices@ontariotechu.ca or Access and Privacy at accessandprivacy@ontariotechu.ca.

  • Are there privacy and responsible use requirements I need to follow?

    The Privacy Office conducts Privacy Impact Assessments (PIAs) and Artificial Intelligence System Assessments to help ensure AI technologies are implemented responsibly and in accordance with applicable privacy and compliance requirements.

    For guidance on the following topics, visit the Access and Privacy webpages:

    • privacy requirements
    • approved uses and restrictions
    • Privacy Impact Assessments (PIAs)
    • Artificial Intelligence System Assessments (AIAs)
    • responsible data handling
  • Is there training available so I can learn more?

    Employees can build AI literacy and practical workplace skills through the Future Ready! Artificial Intelligence Training Program.

    The program helps employees:

    • understand AI fundamentals and limitations
    • learn effective prompting techniques
    • use approved AI tools responsibly
    • apply AI safely and effectively in everyday work
    • understand privacy, security and ethical considerations when using AI

    Explore available training through the Future Ready! AI Training Program.

 

Using AI at Ontario Tech?

  1. Find approved tools through IT Services.
  2. Review privacy and governance requirements through the Privacy Office.
  3. Complete AI training through the Future Ready! AI Training Program.
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